Wedding planner @ BEST WESTERN Edinburgh Capital

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Our guide to wedding time lines

12-18 Months Before The Big Day

• Set the date for your wedding
• Set your budget and decide who is organising each aspect
• Identify the type of venue for the ceremony & reception and contact the wedding coordinator.
• Book wedding photographer
• Book wedding cars & other transport
• Book band or DJ for reception
• Order invitations & stationery
• Decide on Bridesmaids, Best Man & Ushers
• Order wedding cake
• Decide on the number of guests & start drawing up guest list
• Investigate wedding insurance
• Reserve a block of rooms at the hotel for out-of-town guests

 

6 Months Before The Big Day

• Register for your wedding gift list
• Choose wedding dress & accessories
• Choose Bridesmaid dresses
• Book your honeymoon
• Decide on theme and select flowers
• Bridegroom to arrange suits for Best Man, Ushers & Fathers
• Organise the hen night and stag night
• Organise your personalised wedding website (see brochure for details)

 

4 Months Before The Big Day

• Post wedding invitations with details of timings, transport, directions & details of the hotel
• Select wedding rings
• Finalise order of service and select music/hymns
• Contact your wedding suppliers e.g. florist, entertainment etc to confirm details
• If you are changing your name, inform banks, passport office etc (ensure your honeymoon is booked under the name that will be on your passport)

 

6-8 Weeks Before The Big Day

• Confirm any travel arrangements & hotel reservations
• Organise presents for Bridesmaids and Mothers of the Bride and Bridegroom
• Choose wedding favours for the reception
• Make hairdresser & beauty salon appointments – ask your wedding coordinator what we can organise
• Meet with your wedding coordinator to discuss seating plans, place cards, drinks packages and have your menu tasting

 

3 Weeks Before The Big Day

• Confirm final number of guests & seating plan with your wedding coordinator
• Arrange wedding rehearsal
• Give florist total number of button holes and delivery details
• Confirm timings with wedding cars & transport operators
• Discuss with your photographer the photos you would like
• Give the band/DJ a list of songs you would like played
• Final fittings for wedding dress
• Ensure Bridegroom, Best Man & Father of the Bride are writing speeches
• Bridegrooms to arrange a gift to be delivered to the Bride before the ceremony
• Collect wedding rings and ensure they fit

 

1 Week Before the Big Day

• Have trial hair and make up session – ask your wedding coordinator what we can organise for you
• Meet with the Best Man, Bridesmaids and Ushers to finalise wedding day plans
• Wear in wedding day shoes at home!
• Collect wedding dress, veil & accessories
• Pack for honeymoon and ensure tickets have arrived

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